San Carlos City, PH

admin help you can trust

3 years legal & court admin • Document management • Data entry • Email triage • Medical clearance coordination • Remote, UTC+8

See sample work Resume (PDF)

San Carlos City now: 

Portrait of Alex Perez
Alex Perez — Admin VA
Docs, data, coordinationPH / Remote

I support front-desk operations in a City Legal Office and a Regional Trial Court. I prepare documents, keep case files in order, log deadlines, and coordinate with other offices. You send scattered files. I return a folder you can search.

3Years in legal & court administration
120+Files renamed and reorganized
40Missing medical items chased to close
6Time zones worked with

Files stay complete and easy to find.

I supported front-desk operations in a City Legal Office and a Regional Trial Court. I prepared documents, kept case files in order, logged deadlines, and coordinated with other offices. You send scattered files. I return a folder you can search.

Document managementData entryEmail triageFile namingCalendarCRMGoHighLevelNotionGoogle WorkspaceMicrosoft OfficeCanvaAdobe Acrobat

Experience

City Legal Office — Admin / Legal Staff2023 to 2026 — Documents, correspondence, tracking, coordination
Regional Trial Court — Admin IT Clerk2023 to 2025 — Case files, hearing schedules, records, research
Restaurant — Customer Service IT Manager2021 to 2022 — Shift ops, staff support, recordkeeping

Work method. I confirm scope in writing. I name files one way. I log status in a sheet. I flag gaps early so due dates hold.

EducationBS Computer Science, 2022 — Virgen Milagrosa University Foundation
TrainingVirtual Assistance, Executive Assistance, Medical VA, Social Media, Canva
LanguagesEnglish (fluent), Filipino (native)
HoursUTC+8 — flexible to overlap US & EU hours
BaseSan Carlos City, Pangasinan — remote
Contactjohnalexgperez@gmail.com — +639 92758 1764
Open resume (PDF)

work samples

Client work, screenshots below. Names and personal details are redacted. Full files are shared on request after a call.

01 — Data Entry + Web Research

Business Lead Research and Data Management

Demonstrates
Usable lead data for outreach. No duplicates, no blank phone fields, status ready to filter.
Scenario
A client kept 200 scattered leads across inbox threads and old sheets. Staff skipped follow up because no one trusted the list.
What I did
I merged the sources, removed 34 duplicates, verified emails and phones, added columns for status, source, and next step, then sorted by priority.
Tools used
Excel, Google Sheets, web search, email verification
Final output
5 sheets: outreach directory, sales pipeline, event contacts, vendor directory, reusable directory template. Full files shared on request.
Skills
Data entry, list cleaning, lead verification, tracker setup
Sample business directory tracker
1 — Business directory · sample data
Sample sales pipeline tracker with color-coded stages
2 — Pipeline tracker · sample data
Sample event contact list with follow-up actions
3 — Event contacts · sample data
Sample vendor directory with performance ratings
4 — Vendor directory · sample data
Sample client tracker with color-coded statuses
5 — Client tracker · sample data
Ask about this work
02 — Document Management + Data Organization

Administrative File Organization System

Demonstrates
A folder staff can search without asking where a file lives.
Scenario
A legal office stored PDS, IPCR, SALN, affidavits, and orders under mixed names. Finding one 2022 PDS took 20 minutes.
What I did
I set one naming rule, split folders by year and form type, renamed 120 files, and kept a master log with location and date.
Tools used
Google Drive, Adobe Acrobat, Word, Excel log
Final output
Yearly PDS sets, IPCR and SALN folders, admin orders and affidavits filed by number.
Skills
File naming, records control, log keeping, version order
Folder tree organized by year and form type, names redacted
Folder tree — PDS by year, IPCR, SALN (names redacted)
Administrative documents with previews redacted for privacy
Admin orders and affidavits (previews redacted)
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03 — Executive Virtual Assistance

Executive Calendar and Task Management

Demonstrates
A week with no double bookings and tasks closed on time.
Scenario
An executive ran 25 meetings a week across two time zones. Invites clashed, prep slipped, and travel dates lived in chat threads.
What I did
I rebuilt the calendar with buffers, color tags, and prep blocks. I moved travel details into one itinerary sheet. I chased open tasks each Friday until the list hit zero.
Tools used
Google Calendar, Notion, timezone converter, Sheets tracker
Final output
One shared calendar, a weekly task tracker, trip itineraries with confirmations filed. Full files shared on request.
Skills
Scheduling, priority sorting, travel planning, follow up
Live demo — the week runs itself, looping
MON
Confirm Q3 review9:00 • Call
Draft trip itinerary11:30 • Travel
Send board slides15:00 • Docs
TUE
Client call prep9:30 • Call
Log vendor invoices13:00 • Finance
Book 3 interviews16:00 • Hiring
WED
Chase open approvals10:00 • Follow-up
File weekly receipts14:00 • Finance
Friday sweep + status log16:30 • Report
Ask about this work
04 — Administrative Virtual Assistance

Email Management and Client Communication

Demonstrates
An inbox that ends the day at zero with each client answered.
Scenario
A client woke to 120 unread emails. Quotes, invoices, and complaints sat mixed with newsletters. Replies took days.
What I did
I labeled mail by action, filed receipts, drafted replies for approval, and set rules for newsletters. I answered clients the same day and flagged anything urgent within 4 hours.
Tools used
Gmail, filters and labels, drafts, Sheets log
Final output
Labeled inbox, reply templates, weekly log of answered vs pending, and the 5-step automation flow demoed below. Full files shared on request.
Skills
Triage, drafting, client tone, log keeping
Sample inbox triage board with placeholder names
Sample triage — reply, book, file, archive rules
Live demo — the automation behind this triage
1
TRIGGERNew mail arrives with Quote, Rates, or Availability in the subject
2
SORTFilter labels it To reply or To file. Newsletters skip the inbox
3
DRAFTReply drafted from template, held in drafts for approval
4
LOGRow added to tracker: sender, need, due date, status Open
5
NUDGENo answer in 48 hours: thread resurfaced, reminder sent
Ask about this work
05 — Medical VA + Pre-op Coordination

Medical Clearance Coordination

Demonstrates
Packets faxed on time with nothing missing.
Scenario
A scheduler needed pre-op results faxed 7 business days before surgery. Six surgeons, each with a different form, plus labs, EKG, and cardiac notes.
What I did
I built one checklist per surgeon, logged each patient with surgery date and fax due date, chased 40 missing labs and clearances, and confirmed receipt by phone.
Tools used
Adobe Acrobat, fax tracker in Sheets, email, phone follow up
Final output
Pre-op packets for 6 surgeons plus a master clearance checklist. Full files shared on request.
Skills
Requirement tracking, deadline control, confidential handling
Sample pre-operative clearance checklist with placeholder names
Sample checklist — placeholder names, real format
Email me

skills breakdown

What I bring from three years of legal, court, and VA work.

Document managementReports, letters, packets, formatted right
Data entryChecked twice, fully sourced
Email managementTriaged, answered, filed same day
File & records managementNamed once, found in seconds
Calendar & schedulingNo clashes, buffers kept
CRM managementStages honest, pipelines current
GoHighLevelWorkflows, pipelines, onboarding builds
NotionWikis, trackers, shared boards
Google WorkspaceDocs, Sheets, Drive, Calendar
Microsoft OfficeWord, Excel, PowerPoint
CanvaPosts, decks, one-pagers
Adobe AcrobatForms, packets, redaction
Web researchLeads and facts with sources
Confidential handlingCourt-trained discretion
Deadline trackingDue dates logged, flagged early
Multi-office coordinationRequests chased across desks

Tasks I handle each week

A — AdminInbox and files

I triage email, name files, draft reports, keep calendars current, and log tasks. You start each day with the queue clear.

  • Inbox triage
  • File naming
  • Document prep
  • Calendar upkeep
  • Task logging

B — DataLeads and research

I build lead lists, clean sheets, update your CRM, and cite sources for research. You get rows you can call.

  • List cleaning
  • Deduplication
  • Contact verification
  • CRM updates
  • Sourced research

C — MedicalClearance packets

I assemble pre-op forms, track labs and clearances, and chase missing items. You get packets faxed before the due date.

  • Packet assembly
  • Lab tracking
  • Surgeon checklists
  • Fax confirmation
  • Confidential handling

D — AutomationFlows that run solo

I set filters, templates, and nudge rules so replies and follow ups happen without chasing. You approve drafts, the system handles the rest.

  • Filter setup
  • Reply templates
  • Follow-up nudges
  • Tracker logs
  • GoHighLevel flows

ways to hire me

No prices on the page. Every scope is quoted on the call, in writing, before work starts.

A — HourlyPay as you go

For heavy weeks and one-off cleanups. You pay for hours used, logged in the Friday report.

B — FixedOne-week reset

Inbox to zero, folder system, tracker setup in 5 working days. Quoted after a 15-minute look at your backlog.

C — RetainerMonthly support

Standing tasks each week, Friday status log, priority replies. Pause or cancel monthly.

How working with me goes

Step 01

Discovery call

15 minutes. I ask what is backlogged, what tools you use, and what "done" looks like.

Step 02

Scope in writing

You get a written scope: tasks, volume, turnaround, rate. No ambiguity later.

Step 03

First delivery

I set up your folder structure, naming rule, and tracker, then send a first batch within 48 hours.

Step 04

Weekly rhythm

Standing schedule plus a short status log each Friday. You approve, I adjust.

Questions clients ask

What time zones do you work in?

I am based in San Carlos City, Philippines (UTC+8). I have worked with clients across US, European, and Asian hours. I will confirm the overlap window we need before we start.

Have you handled confidential documents before?

Yes — three years in a City Legal Office and a Regional Trial Court, handling case files, PDS, IPCR, SALN, affidavits, and court orders. I keep records in access-controlled folders and never discuss client matters outside the work itself.

Can I see real samples of your work?

Redacted screenshots are on this page. Full files are shared on request after a call, minus anything that identifies a client or patient. I will not send confidential records over email before we have agreed terms.

What tools do you work in?

Daily: Google Workspace, Microsoft Office, Notion, GoHighLevel, Canva, Adobe Acrobat, WordPress. I pick up new platforms fast — I learned GoHighLevel CRM workflows during my VA training and built a full client-onboarding pipeline in ten days.

Do you sign NDAs?

Yes, without issue. If your client requires one, send it over before we begin and I will return it signed.

How do you charge?

Hourly for ad-hoc work, or a fixed monthly rate for a standing scope. Both are agreed in writing up front. Quotes come with scope and turnaround, so the rate matches the work.

Tell me about your backlog. I'll reply within one business day with scope, turnaround, and rate.

I reply within one business day with scope, turnaround, and rate. Book a slot, use the form, or write direct.

johnalexgperez@gmail.com

Phone: +639 92758 1764 · Telegram: @ITSALEXPEREZ · Facebook: fb.com/jap014 · Instagram: @yaaaa.itsalex

Download resume (PDF)

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